School Expeditions

Planning and Preparation

Good preparation is the key to a successful expedition, and we give you practical support in this all the way

Your dedicated World Challenge Team

Regional Managers – oversee the smooth running of your expedition.  

Programme Leaders – run team meetings in school and ensure Challengers are fully prepared.  

School Support Coordinators – the main point of contact for teachers.  

Expedition Leaders – we hire the best in the industry to accompany you on your trip.

How does the Planning and Preparation phase work?

We believe that preparing for your World Challenge expedition is as important as the expedition itself, teaching students life skills such as teamwork and money management and increasing fitness. Our expert staff are here to support you from the minute you sign up until the day when you return from your trip with a life-changing sense of achievement.


We’re here to help with practical advice and organised events to help you raise funds to offset expedition costs. Your World Challenge Fundraising Pack is full of inspiration and tips to get you started. You can sign up for our sponsored runs, abseils and mud runs, which we hold all over the country from January to June each year. Find out more


Put together by experts, your World Challenge Fitness Assistance Pack includes guidance on how to get fit, a timeline to plan fitness in the lead up to expedition, examples of exercises and a range of exercise plans.
There’s also some compulsory testing so you can feedback on the team’s fitness scores. We use this to identify any Challengers that may need a specific action plan.

We run a series of face-to-face meetings and events to keep everyone up to speed with expedition preparations:

Expedition Skills Meeting  

(3wk+ expeditions only)

The team, teachers and Programme Leader meet to plan the menu for the upcoming Training Expedition, prepare students for the activities and address any concerns so they feel confident about it. The meeting also covers generic skills such as budgeting, nutrition and setting up tents. 

Training Expedition

(3wk+ expeditions only)

This is a camping experience for Challengers that encourages team bonding and develops the essential practical skills for expedition life and youth work abroad. Run by our team of experienced instructors, it covers risk management, hygiene, safety scenarios, cooking, and camp craft. 

Expedition Workshop

(2wk and less expeditions only)

An interactive and informative workshop run by the Programme Leader to provide Challengers with practical advice and expedition skills, covering fundraising, equipment, health & hygiene, security and destination-related topics. It’s a great opportunity for the team to get to know each other and start working together.

Meet the Leader  

(all expeditions)

Parents and guardians meet staff from the school and World Challenge who are set to go with the team on their expedition, and hear all about the preparations. It’s also a chance for the team to spend some time getting to know the Expedition Leader, review their achievements so far and discuss their hopes and expectations for the trip. A Programme Leader covers issues such as safety, back up and administration and answers any questions.

Expedition Planning Conference (all expeditions)

This is a one-day event for School Leaders, Expedition Leaders and assistants to learn more about your expedition destination, The World Challenge Operations Room, emergency procedures and scenario sessions to prepare you for the adventure ahead. It combines a series of key lectures and interactive workshops with an update on medical issues and the World Challenge medical kit. It’s a great chance to chat to fellow school staff on the expedition and to meet your key contacts at World Challenge.

Build-up Day (all expeditions) 

This is run by the Expedition Leader just before departure to ensure the team are all prepared. It is compulsory for everyone who’s going on the expedition, including teachers. The team does a full kit, equipment and documentation check. The leader goes over a number of key safety messages and discusses team rules and roles for the first phase of the trip. 

The Challengers have gained in more ways than I can possibly mention but their increased levels of self esteem are invaluable and the realisation that they have made a worthwhile contribution to a community vastly different from their own is something that will carry them on to other life experiences.
School leader – Philip Morant School 
Swaziland 2013

Making sure students are well prepared and safe

Our 24-hour Operations Centre is on hand around the clock to offer unrivalled support to all of our expedition teams. Every group is accompanied by a trained and experienced World Challenge Expedition Leader, who makes sure the expedition runs smoothly and safely, supported by one of our In-Country Agents – a local expert.
All teams receive a World Challenge Fitness Assistance Pack, put together and verified by experts in the field. This includes guidance on how to get fit and exercise plans to fit your needs and timings. There’s also some compulsory testing that we use to identify any Challengers that may need a specific action plan.

Why go on a school trip when you can go on a World Challenge?

"The structure of a World Challenge expedition is a winning formula. The way the students are engaged and involved from the outset gives them true ownership of their experience... It is an experience like no other!"
School Leader, DENBIGH SCHOOL, Tanzania (Mt Kilimanjaro) 2014
or call +44 (0)1494 427600